University Reporting  

What to Know about Reporting to CSUF's Office for Civil Rights and Equity

There is no time limit to making a report to the Office for Civil Rights and Equity at CSUF. Reports of alleged violations of the CSU Nondiscrimination Policy may be made at any time. Students, employees, and other individuals are encouraged to report any alleged violations of the CSU Nondiscrimination Policy regardless of how much time has passed. In some cases, CSUF’s ability to productively investigate alleged violations may be limited by various factors, such as the passage of time, but this does not diminish the Office for Civil Rights and Equity’s commitment to our community’s safety. In all cases, staff in the Office for Civil Rights and Equity are available to discuss Supportive Measures with the person who may have been impacted at any time, regardless of how much time has passed since the alleged incident. 

Staff members in the Office for Civil Rights and Equity promptly review every report received, and they take each matter seriously. If you are concerned about someone else or are a Responsible Employee with a duty to report alleged violations of the CSU Nondiscrimination Policy, you may make a report to the Office for Civil Rights and Equity via email, phone, online report form, or in person. The Office for Civil Rights and Equity will then contact the individual who may have been impacted by the alleged misconduct. If you have personally experienced potential misconduct, you may submit a report to the Office for Civil Rights and Equity in whichever way is best for you, and a staff member in the Office for Civil Rights and Equity will contact you to schedule an Intake Meeting with you. Alternatively, you may schedule an Intake Meeting first or visit the office without an appointment to discuss your rights and options in person without submitting a report beforehand.

What to Expect After You Report 

After the Office for Civil Rights and Equity receives a report alleging a possible violation of the CSU Nondiscrimination Policy, the Title IX Coordinator/DHR Administrator or Case Manager will send an outreach email to the person who may have been harmed, referred to as the Complainant. This email will include an overview of available options and resources as well as an invitation to an in-person or virtual Intake Meeting. Complainants can expect this outreach to their CSUF email address. The outreach email and Intake Meeting will inform the Complainant that they can access appropriate Supportive Measures at any time if they have experienced alleged violations of the CSU Nondiscrimination Policy.

As applicable, the Office for Civil Rights and Equity will provide the Complainant with written and verbal information regarding applicable University resolution processes, the Complainant's rights and options afforded by the CSU Nondiscrimination Policy, and information about how to request an investigation or otherwise request that the office address the alleged incident(s). For information on what happens after a report is made, please review the Policy and Process summary and the full details in the CSU Nondiscrimination Policy. 

If you report to the Office for Civil Rights and Equity, your report will be kept private, but CSUF may need to take action. 

To the extent possible, information reported to the Office for Civil Rights and Equity or other Responsible Employee(s) will be shared only with those who have a legitimate need to know, such as individuals responsible for managing CSUF's response to the alleged incident(s). The university will protect the privacy of individuals involved except as otherwise required by law or CSU policy. Information gathered during an Intake Meeting, preliminary assessment, investigation, or other portion of a resolution process is considered private and is handled by trained professionals with utmost care. University policy regarding access to public records may require disclosure of certain information concerning a reported incident. In such cases, efforts will be made to redact the records, as appropriate, in order to protect the identities and details of those involved out of respect for each involved person’s privacy.