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Reporting Options

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You have options.  

Students and employees have several reporting options on and off campus if they may have experienced or witnessed Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, Retaliation, or Discrimination or Harassment based on Age, Disability, Gender, Gender Identity, Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status.

The Office for Civil Rights and Equity is here to help. Any person considering reporting an alleged violation of the CSU Nondiscrimination Policy should discuss any concerns about their safety or the safety of others with the Title IX Coordinator/DHR Administrator.

Our primary concern is the safety of our campus community members.  

The use of alcohol or drugs never makes a person at fault for experiencing sexual misconduct or violence. Students should not be deterred from reporting incidents of Sex-Based Harassment (including Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence, Sexual Exploitation, or Stalking) out of a concern that they might be disciplined for related violations of drug, alcohol, or other university policies. Any student who reports that they may have been impacted by alleged Sex-Based Harassment or any student serving as a witness in a complaint process (including an investigation or hearing) relating to Sex-Based Harassment that falls under the CSU Nondiscrimination Policy will not be disciplined for related violations of the Standards for Student Conduct that may have occurred at or near the time of the alleged incident, unless the university determines that the violation was egregious. This means that students reporting alleged sex-based harassment (including sexual misconduct) will not be subject to Student Conduct discipline for possible violations of alcohol or other drug provisions in the Standards for Student Conduct.

The CSU Nondiscrimination Policy prohibits Retaliation. If a student or employee is reluctant to report alleged violations of CSU policy because they fear Retaliation, they are encouraged to discuss their concerns with the Title IX Coordinator/DHR Administrator as soon as possible. The Office for Civil Rights and Equity will take steps to prevent and address alleged Retaliation promptly.

Individuals impacted by Sexual Misconduct, Sexual Assault, Sexual Exploitation, Dating Violence, Domestic Violence, and Stalking have specific rights and options. These rights and options are outlined in Attachment D of the CSU Nondiscrimination Policy. Once a matter is reported to the Office for Civil Rights and Equity, individuals impacted by alleged Sexual Misconduct, Sexual Assault, Sexual Exploitation, Dating Violence, Domestic Violence, and Stalking will receive a copy of Attachment D and an opportunity to discuss their rights and options during an Intake Meeting.

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Report an Incident

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University Reporting  

Any student, employee, and/or third party who may have experienced Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, Retaliation, or Discrimination or Harassment based on a Protected Status at Cal State Fullerton or in a Cal State Fullerton program is encouraged to report their experience to CSUF's Office for Civil Rights and Equity to access resources and potential resolution options. 

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Online Reporting 

Report Form 

Please submit this form to notify the Office for Civil Rights and Equity of any alleged incidents involving Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, Retaliation, or Discrimination or Harassment based on any Protected Status. 

In-Person Reporting 

You can make a report in person at the Office for Civil Rights and Equity located in College Park (2600 Nutwood Ave.). 

Staff members in the Office for Civil Rights and Equity are available to meet with you with or without an appointment. To make an appointment, you may call the Office for Civil Rights and Equity at 657-278-2121 or email at civilrights@fullerton.edu.   

Phone Reporting 

To make a report by phone, you may call the Office for Civil Rights and Equity at 657-278-2121. 

Email Reporting 

Reports may be made by emailing the Office for Civil Rights and Equity at civilrights@fullerton.edu.  

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What to Know about Reporting to CSUF's Office for Civil Rights and Equity

There is no time limit to making a report to the Office for Civil Rights and Equity at CSUF. Reports of alleged violations of the CSU Nondiscrimination Policy may be made at any time. Students, employees, and other individuals are encouraged to report any alleged violations of the CSU Nondiscrimination Policy regardless of how much time has passed. In some cases, CSUF’s ability to productively investigate alleged violations may be limited by various factors, such as the passage of time, but this does not diminish the Office for Civil Rights and Equity’s commitment to our community’s safety. In all cases, staff in the Office for Civil Rights and Equity are available to discuss Supportive Measures with the person who may have been impacted at any time, regardless of how much time has passed since the alleged incident. 

Staff members in the Office for Civil Rights and Equity promptly review every report received, and they take each matter seriously. If you are concerned about someone else or are a Responsible Employee with a duty to report alleged violations of the CSU Nondiscrimination Policy, you may make a report to the Office for Civil Rights and Equity via email, phone, online report form, or in person. The Office for Civil Rights and Equity will then contact the individual who may have been impacted by the alleged misconduct. If you have personally experienced potential misconduct, you may submit a report to the Office for Civil Rights and Equity in whichever way is best for you, and a staff member in the Office for Civil Rights and Equity will contact you to schedule an Intake Meeting with you. Alternatively, you may schedule an Intake Meeting first or visit the office without an appointment to discuss your rights and options in person without submitting a report beforehand.

What to Expect After You Report 

After the Office for Civil Rights and Equity receives a report alleging a possible violation of the CSU Nondiscrimination Policy, the Title IX Coordinator/DHR Administrator or Case Manager will send an outreach email to the person who may have been harmed, referred to as the Complainant. This email will include an overview of available options and resources as well as an invitation to an in-person or virtual Intake Meeting. Complainants can expect this outreach to their CSUF email address. The outreach email and Intake Meeting will inform the Complainant that they can access appropriate Supportive Measures at any time if they have experienced alleged violations of the CSU Nondiscrimination Policy.

As applicable, the Office for Civil Rights and Equity will provide the Complainant with written and verbal information regarding applicable University resolution processes, the Complainant's rights and options afforded by the CSU Nondiscrimination Policy, and information about how to request an investigation or otherwise request that the office address the alleged incident(s). For information on what happens after a report is made, please review the Policy and Process summary and the full details in the CSU Nondiscrimination Policy. 

If you report to the Office for Civil Rights and Equity, your report will be kept private, but CSUF may need to take action. 

To the extent possible, information reported to the Office for Civil Rights and Equity or other Responsible Employee(s) will be shared only with those who have a legitimate need to know, such as individuals responsible for managing CSUF's response to the alleged incident(s). The university will protect the privacy of individuals involved except as otherwise required by law or CSU policy. Information gathered during an Intake Meeting, preliminary assessment, investigation, or other portion of a resolution process is considered private and is handled by trained professionals with utmost care. University policy regarding access to public records may require disclosure of certain information concerning a reported incident. In such cases, efforts will be made to redact the records, as appropriate, in order to protect the identities and details of those involved out of respect for each involved person’s privacy.

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Responsible Employee Reporting 

Most CSUF professional and student employees are categorized as Responsible Employees. Responsible Employees have a duty to report to the Office for Civil Rights and Equity  when they know or have reason to know of allegations and/or acts that may violate the CSU Nondiscrimination Policy, including Discrimination and Harassment based on any Protected Status, Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating or Domestic Violence, Stalking, or related Retaliation.

Responsible Employees are required to report all information available, including the names of those involved, even if someone has requested anonymity.

Responsible Employees cannot promise confidentiality but should respect the privacy of those involved. Privacy is the practice of limiting those who have access to information to people who, due to their role, have a legitimate “need to know” in order to fulfill their duties. 

When a person tells a CSUF Responsible Employee about an alleged incident, that person has the right to expect CSUF to take immediate and appropriate steps to address the matter promptly and equitably.

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Responding to a Disclosure as a Responsible Employee 

Before a Disclosure

Responsible Employees have an immense opportunity to respond empathetically and accurately to someone who may have experienced harm. What you say to someone after an alleged incident can make a significant difference for that person. To ensure that those impacted by alleged misconduct are informed about the obligations of a Responsible Employee, the Office for Civil Rights and Equity recommends that Responsible Employees pause the conversation to share the following before discussing any details of a given experience:  

“It seems like you want to share something important to me, and I want to be here to listen. Before you go any further, I do want you to know that I have a responsibility to report any potential violations of the CSU Nondiscrimination Policy to the Office for Civil Rights and Equity. I respect your privacy, and I’ll only share information with the staff members who need to know.” 

During A Disclosure

Listen

If they choose to continue with their disclosure, be sure to listen without judgment. Allow them to share at their own pace.

Use active listening strategies like staying focused, refraining from interrupting, and nodding to show you are engaged in the conversation.

Validate

It’s important to validate the person's emotions. You may provide verbal support such as, “Thank you for sharing this with me," and “This is not your fault.” You can also let the person know that they are not alone, and you can help them connect with resources.

You do not need to ask many questions, as you are there to receive the information the individual wants to share with you.

Report & Refer

After listening and validating, you will then promptly submit a report to the Office for Civil Rights and Equity with all information you have come to know about the alleged incident(s). You can make a report online, via phone, via email, or in person in the Office for Civil Rights and Equity. You can let the person know to expect an outreach email from the Office for Civil Rights and Equity.

In addition to submitting the report, you can also refer the person to other resources available on campus.

    

After A Disclosure

After the person shares with you, it is important that they understand what to expect next. Consider saying the following: 

“I appreciate you trusting me and sharing this with me. I want you to know that you have options from here. There are several resources I can help you connect with. First, the Office for Civil Rights and Equity can provide a variety of Supportive Measures and next steps. I will submit a report to their office, and they will reach out to you. You can decide whether to respond to their outreach. Would you like help accessing confidential support as well?” 

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Criminal and Civil Reporting 

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Criminal Reporting 

CSUF's University Police Department (UPD) is available to take reports of crimes and/or refer individuals to the appropriate law enforcement agency. Crimes occurring on campus or in/on off-campus buildings and property can be reported to UPD 24 hours a day, seven days a week. To report a crime, anyone can call or text 911 or call CSUF's UPD Non-Emergency phone line at (657) 278-2515. The UPD Main Station is located at 1350 N. State College Blvd., Fullerton, CA 92831. Individuals may also call UPD from an on-campus emergency blue phone.

If you are considering reporting sex-based harassment such as Sexual Misconduct, Stalking, Dating Violence, Domestic Violence, or Sexual Exploitation to UPD, you may want to know ahead of time that, according to the CSU Nondiscrimination Policy, UPD employees have a duty to report to the Title IX Coordinator/DHR Administrator in the Office for Civil Rights and Equity on campus any time they know or have reason to know of incidents that may violate the Nondiscrimination Policy. The purpose of this reporting from UPD to the Office for Civil Rights and Equity is so that the Title IX Coordinator/DHR Administrator can carry out their duties under the law and under the CSU Nondiscrimination Policy. For certain sex offenses, the impacted individual has the right to affirmatively request from UPD, after being informed of their options, that their identity remain confidential. However, even if the impacted person requests confidentiality of identity, UPD should specifically ask them if UPD can provide their name to the the Office for Civil Rights and Equity here at CSUF so that the Title IX Coordinator/DHR Administrator or other designee can contact the individual to discuss applicable Supportive Measures. And in all cases, even when the person requests confidentiality, the identity of the person alleged to have engaged in misconduct (if known) must be reported to the Office for Civil Rights and Equity.

The University is also required by the federal Clery Act to report certain types of crimes (including certain sex offenses) in statistical reports. However, while the University will report the type of incident in the annual crime statistics report known as the Annual Security Report, your name/identity will not be revealed. Visit the UPD website to learn more about their services or visit their Main Station in person at 1350 N. State College Blvd, Fullerton, CA 92831. UPD is available 24/7 at (657) 278-2515 and upd.pio@fullerton.edu. 

Timely Reporting 

If you choose not to report to the police immediately following an incident, you can still make the report later on. However, with the passage of time, the ability to gather evidence to assist with criminal prosecution may be limited. 

If you would like assistance navigating a criminal reporting process, you may reach out to a Campus Confidential Advocate. 

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Civil Reporting 

You may choose to file a civil lawsuit against the person alleged to have engaged in misconduct (also referred to as the Respondent) whether or not criminal charges have been filed. A civil lawsuit is a process outside of CSUF, and it could provide you the opportunity to recover actual damages, which may include compensation for medical expenses, lost wages, pain, suffering, and emotional distress. 

Obtaining A Protective Order 

You may also choose to obtain a protective or restraining order (such as a domestic violence restraining order or a civil harassment restraining order). This process would occur outside of CSUF. Restraining orders can protect individuals who have experienced or are reasonably in fear of physical violence, sexual misconduct, dating or domestic violence, or stalking.

Restraining orders must be obtained from a court in the jurisdiction where the incident occurred. University Police, the Campus Confidential Advocates, or the Office for Civil Rights and Equity can offer assistance with obtaining a protective or restraining order outside of CSUF. If you are interested in a No-Contact Directive as a Supportive Measure at CSUF instead or in addition to a civil protective order, please connect with the Office for Civil Rights and Equity.

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