Preventing and Responding to Campus Violence Program
Implementing Directive Number 8
I. AUTHORITY
Cal/OSHA Guidelines for Workplace Security; California Code of Regulations, Title 8, Section 3203; President’s Directive Number 8.
II. SCOPE
This Program applies to all university programs and activities wherever they occur, whether on or off-campus. University auxiliary and affiliate organizations are responsible for applying similar practices to their respective programs and activities.
III. DEFINITIONS
A. Campus. Any area or environment where university programs or activities occur.
B. Violence. Any physical assault, threatening behavior or verbal abuse. For example, beatings, stabbings, shootings, sexual or physical assaults, rapes, and psychological traumas such as threats, stalking, obscene phone calls, repetitive unwanted communications or intimidation.
C. Types of Violent Events
1. A Type I event involves an assault or threat by someone during the commission of a crime who has no relationship to the university or any of its students, faculty, staff or administrators.
2. A Type II event involves an assault or threat by someone who has a relationship with the university and commits a violent act while a service is being rendered.
3. A Type III event involves a current or former student, faculty member, staff member or administrator who attacks or threatens on campus another current or former student, faculty member, staff member or administrator.
4. A Type IV event involves someone who does not usually have a relationship with the university but does have a personal relationship with a student, faculty member, staff member or administrator.
IV. IMPLEMENTATION
The President issued a revised Directive Number 8 on September 17, 2004, and authorized its immediate university-wide application and distribution; this Program implements that Directive. Questions concerning the Directive and its implementation should be directed to the Chief of University Police or the Associate Vice President for Administration. Incidents of campus violence will be reported annually in the university’s Annual Security Report, which may be found at http://police.fullerton.edu.
V. ACCOUNTABILITY
A. The Vice President for Administration
The Vice President for Administration is responsible for overall coordination of this Program.
B. Associate Vice President for Administration and the Chief of Police
The Associate Vice President for Administration and the Chief of Police share responsibility for overseeing the development and dissemination of educational materials concerning this Program, including prevention, resolving confrontations and response protocols to faculty, staff and administrators. Other responsibilities include coordinating the Threat Assessment Team; overseeing the development of response protocols to threats or acts of campus violence; and assessing the need to modify campus locations and implementing modifications when necessary.
C. Threat Assessment Team
Appointed by the Vice President for Administration, the Threat Assessment Team's (“TAT”) primary responsibility is to address and respond to situations involving threats or acts of violence. The President, the Vice President for Administration, the Associate Vice President for Administration or the Chief of Police may convene the TAT. Its membership will be based on situational need and be drawn from administrators charged with specific functions related to campus safety, as well as representatives of key campus constituencies.
Once convened, the TAT will identify and review response options; assess the immediate safety of the campus and work location; ensure effective implementation of appropriate crisis management and intervention protocols; and assess the post-event needs of the campus community.
The TAT's responsibilities also include developing and implementing appropriate and effective crisis management and intervention protocols; reviewing the frequency and severity of past incidents of campus violence; and identifying organizational factors that increase the likelihood of campus violence and recommending actions to improve these conditions.
D. University Police
The primary responsibility of the University Police is to respond to and investigate reported threats or acts of violence. Other duties include:
1. Determining and implementing actions necessary to mitigate reported threats or acts of violence;
2. Notifying the Associate Vice President for Administration's Office of a need to convene the Threat Assessment Team;
3. Distribution of guidelines outlining campus safety and violence avoidance and prevention;
4. Receiving, logging and maintaining documentation related to reported threats or acts of violence, including Campus Behavior Concern Reports; and
5. Reporting to the President’s Administrative Board twice annually concerning the frequency and severity of incidents of campus violence.
E. Environmental Health and Instructional Safety
Environmental Health and Instructional Safety has primary responsibility for coordinating campus safety education. Other responsibilities include:
1. Assessing the safety of campus locations, and recommending, when necessary, modifications;
2. Maintaining records of campus modifications; and
3. Developing and coordinating campus safety training.
F. Human Resources
Human Resources has primary responsibility for implementing employment practices, including those in the area of hiring and terminating employees, as well as maintaining fair and impartial grievance processes. Other responsibilities include:
1. Informing the University Police of all threats or acts of violence reported to Human Resources;
2. Advising University Police regarding concerns about violent and potentially violent employees; and
3. Implementing consistent disciplinary action for staff that threaten violence or commit an act of violence against a member of the campus community.
G. The Vice President for Student Affairs
The Vice President for Student Affairs has primary responsibility for ensuring that students have access to education and written materials concerning university safety policies, procedures and practices; assault prevention; and guidelines for resolving violent confrontations. Other responsibilities include:
1. Informing University Police of all threats or acts of violence reported to the Office of the Vice President for Student Affairs;
2. Advising University Police regarding concerns about violent and potentially violent students;
3. Providing appropriate counseling resources and assistance to victims, witnesses and others traumatized or distressed by a threat or an act of violence; and
4. Applying appropriate administrative and/or disciplinary action to students who make a threat of violence or commit an act of violence against a member of the campus community.
H. The Vice President for Academic Affairs
The Vice President for Academic Affairs has primary responsibility for ensuring that faculty have access to training and written materials concerning university safety policies, procedures and practices; assault prevention; and guidelines for resolving violent confrontation. Other responsibilities include:
1. Informing University Police of all threats or acts of violence reported to the Office of the Vice President for Academic Affairs;
2. Advising University Police regarding concerns about violent and potentially violent faculty or students;
3. Providing a mechanism for faculty to report campus safety concerns and threats or acts of violence;
4. Implementing effective employment practices, including those in the area of faculty retention and non-retention;
5. Maintaining a fair and impartial grievance process; and
6. Implementing consistent disciplinary action against faculty who make a threat of violence or commit an act of violence against a member of the campus community.
I. Deans, Department Chairs and Managers
Deans, department chairs and managers have responsibility for ensuring that faculty and staff, including student employees, have access to training and written materials concerning university safety policies, procedures and practices; assault prevention; and guidelines for resolving confrontations. Additional responsibilities include:
1. Informing University Police of all known threats or acts of violence, even if the situation has been resolved;
2. Making available to faculty and staff training and written materials concerning university safety policies, procedures and practices; assault prevention; and guidelines for resolving violent confrontation;
3. Providing a mechanism for faculty and staff to report campus safety concerns and threats or acts of violence;
4. Encouraging faculty and staff to participate in campus safety education;
5. Discussing regularly with all personnel issues related to campus safety; and
6. Educating and/or counseling faculty and staff whose performance is deficient in complying with practices designed to increase campus safety.
J. Faculty, Staff and Administrators
Faculty, administrators and staff are individually responsible for using safe practices; following all university directives, policies and procedures concerning campus safety; and assisting in maintaining a safe and secure environment. Substantiated threats or acts of violence and/or retaliation by individual faculty, staff and administrators may result in disciplinary action taken pursuant to the applicable collective bargaining agreement or, for non-represented employees, applicable administrative policies or procedures.
Contact the Associate Vice President for Administration or the Chief of University Police.
with questions concerning this Program or Directive Number 8.
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